• Assists in conducting physical inspections and quality control of mission United Nations Property to ensure that all items are accounted for and are in serviceable condition and verify that the goods received match the goods ordered in accordance with the Purchase Order.

• Assists in creating and managing bin locations, organizing allocation of space for items including material handling and other physical warehouse functions to store, move, prepare, transfer and preserve materials in the warehouses including commodity item backfills, unloading or loading from docking stations and/or crossdocking and process in the inventory management system;

• Process transfer of inventory to end-users / service orders based on the approved

reservations, service orders or Project WBS processed by the Technical Sections.

• Assists in identifying anomalies of materials received by the warehouse and/or discrepancies

and the details thereof, or any other reason for rejection and record in Damage Discrepancy Reports (DDR), posted on the system and presented to the supervisor for immediate action.

• Assists Receiving Unit in receiving goods delivered by vendors and managed by the central warehouses. Prepares internal receiving reports for goods in the warehouses.

• Maintains on a daily basis accurate and auditable property records in the electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals and SOPs.

• Updates all physical verification records and data entry in the electronic inventory

management system.

• Assists stakeholders with the application of property management policies and procedures to

meet organizational standards and goals set up in the DOS/SCM and DMSPC/GAMPS guidelines and Centralized Warehousing Manual.

• Assists with the proper segregation and disposal of hazardous waste of written-off property and commodities representing a risk to the environment, in order to avoid any pollution or contamination and monitor the execution of contracts for the disposal of property and supplies, including all types of waste material.

• Assists the supervisor in coordinating with Technical Sections and preparing/segregating materials for write-offs.
• Prepares statistical analysis and trend analysis on United Nations property when required. • Performs other duties, as required.

Competencies

• Professionalism: Practical knowledge of the field of work in the areas of supply chain management, in particular warehousing, inventory management, distribution, warehouse safety management, as well as related procedures, practices and environmental standards. Ability to demonstrate flexibility and adaptability when providing the required logistical and transportation support to the Section. Ability to provide technical assistance in the area of warehouse management. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent is required.

Job Specific Qualifications

Driving license type “B” is required. (Please attach)

A technical or vocational certificate in Microsoft Applications such as Word, Excel, Power Point is desirable.

Certification in Enterprise Resources Planning based applications (such as SAP) related to inventory and warehouse management is desirable.

Work Experience

A minimum of three (3) years of progressively responsible experience in the field of inventory control, warehouse management, logistics, procurement, or other related fields is required.

A minimum of one (1) year experience in putting-away and picking materials, replenishing stock and organizing the warehouse is required.

A minimum of one (1) year experience in the utilization of material handling equipment (pallet trucks, order pickers, forklifts etc) used for warehouse operations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required.

Assessment

Evaluation of qualified candidates will include an assessment exercise which will be followed by competency-based interview.

Special Notice

Recruitment against this position is on a local basis; applicants in the General Service category shall meet the relevant employment requirements of the host country (Lebanon), including fulfilling visa or work permit stipulations. If you fulfill the visa and work permit stipulations for Lebanon, please specify in your cover letter and attach a copy of your visa and work permit under ‘attachments” of your application in Inspira.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

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