وظيفة: Finance Coordinator in Beirut – منسق مالي في بيروت للعمل مع منظمة أطباء بلا حدود

Main Purpose

 

Defining, coordinating and monitoring the implementation and management of finance strategies, policies, internal control and all financial administrative and legal issues in the mission,in line with the context and operational challenges and MSF protocols,standards and procedures, in order to provide accurate, transparent, timely and reliable financial information to the organization and third parties on the allocation of resources in the projects.

 

Accountabilities

 

• As an active member of the CMT, participating in the definition of the missions objectives and strategies  in collaboration with the CMT,  planning, implementing and monitoring the financial operational and budget needs, anticipating changes and challenges and planning accordingly,  in order to ensure budgets are relevant and appropriate
• Defining the financial strategy for the mission together with the Head of Mission, assessing and mitigating the financial risks of the mission and ensuring the implementation of a relevant mission organizational set up and a reliable internal control system, in order to meet all financial obligations while keeping financial ethics respected at all times within the mission
• Ensuring proper implementation and respect of MSF policies and guidelines, ensuring they are aligned with legal requirements and within the national legal framework, and designing or adapting relevant local policies, procedures and tools for optimized management of the mission's financial resources
• In collaboration with the technical referent at HQ, managing the funding agreements with donors e.g. coordinating and preparing proposals and financial reports to donors and managing donor contracts
• Coordinating and ensuring the efficient management of the treasury including the whole accounting of the mission, in order to ensure the smooth running of operations at all times and maintaining as much control as possible on security risks. This includes among other things, defining minimum levels of cash, anticipating planned expenditures, managing local bank accounts and transfer of funds, managing contacts with banks and/or other financial institutions at mission level, and monitoring the payment of suppliers and staff salaries.
• Providing regular and adequate indicators to monitor the financial health of the mission and providing relevant cost analysis, regularly monitoring of expenses vs budget, analyzing variances and suggesting corrective actions when needed. Being responsible for the management, supervision and development of the finance team, including coaching, training, motivating and ensuring their capability, detecting potential conflicts and finding solutions when necessary. Sensitizing key executive staff such as coordinators, budget holders and relevant management on financial risks and the extent of their financial responsibilities
• Ensuring the proper application of HR policies and associated processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff's development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the finance activities
• Coordinating and overseeing the monthly and yearly closing of accounts with the aim that the statement reflects the financial reality of the mission.

 

MSF Section/Context Specific Accountabilities

 

• Develop and implement financial policies and procedures in accordance with MSF's financial management standards.
• Assure that the organization's financial resources are allocated in a way that supports its strategic goals and objectives.
• Ensure that accurate and timely financial reports are prepared, including budgets, forecasts, and financial statements.
• Provide oversight and guidance to finance staff to ensure that they are able to perform their duties effectively.
• Ensure that financial transactions are properly recorded and that financial records are kept in accordance with local laws and regulations.
• Provide financial advice and support to program managers and other staff to assist them in making informed decisions.
• Coordinate with other departments and functions to ensure that financial information is shared in a timely and accurate manner.
• Ensure that financial risks are identified and managed in a way that protects the organization's assets.
• Develop and maintain relationships with external stakeholders, such as auditors, and government officials.
• Ensure that the organization's financial systems and processes are in compliance with MSF's internal control policies.
• Monitor the banking and economic system in the country.
• Risk analysis in the mission, for finances.
• Improve the intersectional approach between MSF sections in Lebanon.
• External reporting income tax (IT), value added tax (VAT), national social security fund (NSSF), ministry of finance (MOF), ministry of labor (MOI) and any other legal reports.
• Improve the terms and conditions of MSF with the banking system, explore different options with the banks in Lebanon
• To do regular Bank and money transfer assessments

 

Requirements

 

 

Education

• Essential: Bachelor’s degree in in one of the below concentrations:
  • Business administration
  • Economics
  • Finance
  • Accounting
• Desirable: Master’s degree in one of the requested concentrations

 

Experience

• Essential: Two years of experience in budget management
• Essential: Two years of experience in team management
• Desirable: Previous work experience with local or international non-governmental organizations (NGOs)

 

Languages

• Essential: Full professional proficiency using the Arabic and English Language
• Desirable: Elementary to limited professional proficiency in French

 

Knowledge

• Essential: Advanced MS Excel knowledge
• Essential: Advanced MS Word knowledge
• Essential: Advance knowledge of locally used finance software(s)
• Desirable: Previous knowledge of Unifield (MSF accounting/finance software)
• Essential: Advanced MS Power BI knowledge
• Essential: Advanced knowledge of local accounting standards, local laws (NSSF, VAT, …) and taxations system.

 

Competencies

• Strategic Vision
• Leadership
• People Management and Development
• Service Orientation
• Teamwork and Cooperation

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