وظيفة: Project Development Intern (National) – متدرب تطوير المشروع (وطني) للعمل مع Acted

Assignment: The Project Development Communications & Data Management Intern ensures the production of quality and timely communication materials in collaboration with the Project Development Department. She/he assists the Project Development Department in maintaining external databases (ActivityInfo) while contributing to data management within the department.

RESPONSIBILITIES:

1. Communication Materials for Fundraising

 

1.1 Context Analysis

a) Support in the analysis of sectorial needs and locational context, (donor) trends, needs and gaps to contribute to proposal strategy

b) Support in the conduct of regular stakeholder analysis, in particular who does what and where (3W)

c) Assisting the Project Development Department in developing an overview of project activities, ACTED’s involvement, on-going projects and future plans in ACTED’s programmatic and geographic areas of intervention

 

1.2 External relations

a) Regularly update a directory of donors, international and local NGOs, other partners and stakeholders

 

1.3 Fundraising and proposal development

a) Regularly check the websites of potential donors to identify Calls for Proposals and other funding opportunities

b) Contribute to the identification of potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals

c) Integrate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals

d) Contribute to the development of fundraising documents such as brochures, factsheets, project 1-pagers to be used when communicating with donors

2. Communication Materials for Projects

 

2.1 Internal Communication

 

a) Interpret/translate from and to Arabic/French as well as support proof-reading of the documents to support mission activities as required

 

b) Support in building capacities of the team/mission members for generating visual content from the field

 

3. Data Management

 

3.1 Filing

a) Properly file contractual project documents both in hard and soft copies and ensure that Project Development Department files, both hard and soft copies, are always up to date

3.2 Management of Shared Documents

a) Maintain up to date Project Development information in shared documents used by FLAT departments

b) Oversee up to date information is recorded in Project Development Department trackers (e.g. project database, reporting database)

3.3 Data management for ActivityInfo

a) Provide monthly updates to ActivityInfo to ensure timely and accurate reports on targets achieved under all sectors

 

Required personal qualities

 

The Project Development Intern will be appraised on his/her demonstration of the qualities and competencies listed below as well as from carrying out of the duties in the previous section.

 

• Diplomacy and good communication skills is required for all interactions with both project beneficiaries, ACTED staff and other project stakeholders.
• Impartiality, objectivity and confidentiality are imperative; without prior authorization of Project Development Manager, communication reports and project development documents should not be shared within or outside ACTED but should be kept within the Project Development Department.
• Strong English writing skills and the ability to present information clearly and concisely.
• Flexibility and adaptability are essential, as well as the ability to plan, take initiative and organize work independently.
• Understanding the nature of work carried out by programmes is necessary for ensuring the relevance and usability of the reports produced. Therefore a proactive and self motivated attitude towards gaining a good understanding of ACTED programs is essential. In addition some prior knowledge of project specifics practices is desirable.
• Willingness to learn and capacity to innovate; the Project Development Intern must be inventive and eager to improve his/her own skills, and be capable to adapt, shape and develop tools best suited for ACTED’s activities.
• Competency in all computer related tasks including Word, Excel, and PowerPoint is strongly desirable. An ability to learn new computer related skills rapidly is essential.
• Ability to travel to the field, which may include overnight stays, in order to collect information for reports and project proposals.
• Fluency in Kurdish and/or Arabic in addition to English is required.