وظيفة: Regional Finance Manager – مدير المالية الإقليمية للعمل مع Basmeh & Zeitooneh

Basmeh & Zeitooneh is a registered Lebanese organization, committed to serving refugees and vulnerable communities in Lebanon, through four community centers across the country. The organization runs educational, relief, livelihoods, and protection programs, and aims to serve as an inclusive and supportive focal point for the entire community.

Basmeh & Zeitooneh has a zero-tolerance policy for sexual exploitation, abuse, and child abuse. Also, fraud, bribery, and corrupt activities.

Basmeh & Zeitooneh (B&Z) is committed to maintaining your personal information’s security, confidentiality, and privacy.

Basmeh & Zeitooneh is committed to safeguarding the well-being of children and upholding the Convention on the Rights of the Child, Basmeh & Zeitooneh maintains a zero-tolerance policy on child abuse.

Management:

• oversee all payments in all countries of implementation
• Manage any requests for payment via HQ bank accounts that are necessary for the program.
• Ensure that all books of accounts are up to date and that supporting documentation for all financial transactions is kept in systematic order and safe and secure conditions.
• Manage cash flow for all locations ensuring that funds are requested and received promptly to meet payment obligations.
• Collaborate with the organization’s leadership team to promote a safe and inclusive work environment regarding financials and other related issues.
• Along with the leadership team, provide a strong “tone at the top” for fiscal compliance within the organization.
• Ensure the effectiveness of the control environment among the countries.
• Recommend changes to financial processes and support improved execution of financial processes, Coordinate with CSSO in developing the policies.
• Increase the financial effectiveness and efficiency in all countries of implementations.
• Oversee country offices’ financial transactions through QuickBooks.
• Monitor project expenditures, preparing accurate and timely award-specific monthly reports and financial statements.
• Work with the HQ technical team and develop project applications, including and not limited to the development of annual budgets.
• Manage the relationship with the Banks.

Reporting:

• Develop country comprehensive reporting and over all countries financial reporting.
• Manage the production of financial reports required by management, BOD, and donors.
• Develop cash forecasting and budget projection models that cover more than the current year.
• Manage the monthly balance sheet reconciliation and ensure that any issues are flagged and followed up promptly as per the policies.
• Manage the month-end closure of accounts process, including the production of supporting schedules and reconciliations, posting of monthly journal entries (accruals, prepayments, depreciation action), and other financial information.
• Manage the monthly balance sheet reconciliation, and ensure that any issues are flagged and followed up promptly, and liaise with the HQ finance team to ensure any postings required from HQ are processed as necessary.

Finance team management:

• Daily coordination with the finance coordinators in all countries of implementation.
• Develop training for finance staff and program and other staff on financial processes and the importance of financial compliance.
• Assess the capacity of current finance teams and make recommendations about training needs, organizational structure, and staffing changes.
• Contribute to the annual evaluation process for the fiancé team and guide any development plans.

HR:

• Coordinate with the HR unit for all governmental obligations regarding NSSF and contracting.
• Ensure that all staff salary payments are made by up-to-date nominal roll provided monthly and that payment records are in line with governmental and audit requirements.
• Work with the team to implement cost allocations, and payroll allocations, as well as procedures to implement payroll journal entries in line with best practices.

IT:

• Oversee all needed payments for the IT unit.

Procurement and logistics:

• In coordination with the procurement and logistics unit, perform a monthly asset reconciliation ensuring that all assets purchased within the month are appropriately recorded within the asset register.
• Ensure timely payment of expenses, and ensure relevant paperwork is collected and filed appropriately.
• Oversee the Procurements to track all submitted requests and ensure delivery and proper financial reporting.

Audit:

• Take the lead for donor and statutory audits and ensure that the program is compliant with donor regulations, including establishing and managing an internal audit function within the program.
• Coordinate and facilitate internal and external audits for country offices, as needed.
• Engage with the country team and HQ internal control unit team to improve overall compliance ratings.

Collative effort for development:

• Attend meetings and events as needed.
• Engage with key staff in other departments/units for all work-related issues.

Governmental:

• Coordinate with the audit for all payments to the ministry of finance.
• Ensure all governmental payments are accurate and paid promptly.
• Declaration: Produce both monthly and yearly declarations: Ministry of Finance declarations ( Tax on salaries, SMR), Ministry of Interior (annual declaration), National social security fund( monthly and annual declaration reconciliation and settlement ).

Other qualifications:

• Experience in emergency humanitarian contexts and complex and volatile contexts (preferable).
• Experience in budget management, reporting, and donor relations.
• Experience in managing staff, preferably through remote management.
• At least 5 years of experience in the same field.
• coordinate to minimize, financial risks (external and internal levels)
• initiator and self-motivated
• Flexibility to travel within the region as and when required
• Able to work well under pressure and ability to make difficult decisions.
• Strong ability in problem-solving problem-solving.
• Proven ability in agile and dynamic response to unanticipated context developments.
• High standards of confidentiality, reliability, and discretion.
• Able to manage multiple activities and identify priorities, meet deadlines and solve problems in a complex context.

Functional: 

• Strong project management skills are compulsory, especially organizational and team management skills (including training & capacity building).
• Computer proficiency in word processing, PowerPoint, Outlook, and Excel.
• Excellent written and oral communication skills in English.

Behavioral:

• Strong critical analysis and problem-solving skills.
• Good Communication.
• Strong interpersonal skills and the ability to work in a team.
• Good organizational and time management skills.

People Management:

• Supervise and conduct orientation and necessary inductions for new team members as necessary and conduct performance appraisals.
• Promote accountability, communicate expectations, and provide constructive feedback informally and formally via regular one-on-ones and performance reviews.
• Create and sustain a work environment of mutual respect where team members strive to achieve excellence and grow as individuals and as a team according to B&Z culture.